19 Feb 2024
As a small business owner, the likelihood is that bookkeeping isn’t your favourite task. It is, however, extremely important in order to establish a profitable and financially healthy business that will be around for years to come. Compiling accurate financial data allows you to make informed decisions about the future of your business, whether that’s scaling up, cutting costs or identifying potential problems before they do any real damage.
Bookkeeping may feel like a headache sometimes, but we’ve got five simple tips to make it easier and help you to stay on top of your financial information.
- Update Your Books Regularly
Do you look forward to balancing your books every week? Probably not. But it’s important to get into the habit of regularly updating your records. The little-and-often approach certainly beats dedicating your entire weekend to bookkeeping because you procrastinated for too long.
Furthermore, mistakes and problems compound over time; a small mistake in July could turn into a huge headache if you don’t notice it until December. Staying on top of your records allows you to solve problems quickly and efficiently, rather than trying to untangle a big web of errors.
Set aside a regular time slot each week for bookkeeping. If you know you’re likely to put it off, push it to the top of your to-do list and get it done first thing in the morning. Use this time to send invoices, look at your cash flow and track your costs. It’s much easier and more manageable this way.
- Separate Your Personal and Business Bank Accounts
It’s always smart to separate personal and business affairs, and your bank account is no exception. If you use the same bank account for personal and business transactions, it becomes incredibly difficult to separate the two and this may lead to expensive mistakes on your tax return.
Furthermore, mixing your personal and business finances can make it difficult to keep track of your spending and calculate your profits accurately. It also appears unprofessional to credit lenders and potential investors, and thus may impede your growth.
The best way to keep your personal and business finances separate is to open a business bank account to keep your financial records as transparent as possible. This will save you from having to spend hours trying to remember whether a transaction was personal or business-related and thus greatly simplify your bookkeeping.
- Stay Organised
In addition to keeping accurate records, it’s important to stay organised so that you can locate your files quickly and easily when necessary. This will save you a huge amount of time when reviewing your records and help you to avoid mistakes and lost data. If you keep your records electronically, use cloud based software or make sure that you perform regular backups to avoid losing documents.
- Ask for Help
Business is not a DIY affair and if you’re struggling with your bookkeeping, it pays to ask for help sooner rather than later. For example, it can be difficult to know which categories to file certain costs under and what does and doesn’t count as a business cost. When doing your own bookkeeping, you’re also likely to make errors which lead to a lot of wasted time and even mistakes on your tax return. Needless to say, this is very bad news for your business as you could face penalties.
Outsourcing to a professional bookkeeper is the best way to save time and money for your business. It will not only ensure that your records are accurate, but also allow you to put your time to better use and focus on growing your business.
Summary
Bookkeeping is an important part of being a business owner, so don’t neglect your books or you’ll certainly pay for it later. Furthermore, it’s in your best interests to pay close attention to your books since this data empowers you to make smart financial decisions which will help your business to grow and thrive. If bookkeeping is causing you stress and anxiety, following the above advice will help you to simplify the process and get back to doing what you do best.
Book a free call with us by visiting our website here.
2 Feb 2024
Bookkeeping: you might think of it as just another expense, or at best, a way to keep track of where your money’s going. But what if we told you that good bookkeeping isn’t just about spending money wisely, but actually making more of it? Intrigued? Stick with us, and we’ll show you how keeping your books in order can actually put more cash in your pocket.
Your sales and services
First off, let’s think about your sales and services. With solid bookkeeping, you can easily see which parts of your business are really bringing in the revenue, and which are distracting you. It’s like having a map that shows you where the treasure is buried. You might discover that a particular product or service you offer is a gold mine you’ve been overlooking, or maybe you’ll find out that it’s time to say goodbye to something that’s not really paying off. This insight alone can help you focus on what works and boost your income.
Spending
How about spending money? It’s not just about cutting costs; it’s about spending smart. Think of bookkeeping as your financial GPS. It helps you navigate where your money should go to make your business grow. Maybe you’re spending too much on something that isn’t really helping your business, or perhaps there’s an area you should invest more in. Good bookkeeping shines a light on these decisions, so you can spend your money where it counts and see your profits grow.
Decision making
Here’s where things get really exciting. Your books are like a crystal ball, giving you a clear view of your business’s past and present. This insight is priceless when it comes to making decisions about the future. Should you buy that new piece of equipment? Launch a new product line? Your bookkeeping holds the answers, and your bookkeeper knows how to interpret the data,
helping you make choices that can lead to more sales and bigger profits. It’s not just about avoiding bad decisions; it’s about confidently making great ones.
How we help
Bookkeeping doesn’t need to be a chore. Professional bookkeeping services can help your business grow.
Whether you’re just starting out or looking to take your business to the next level, we’re here to help you make sense of the numbers and find those hidden opportunities to increase your income.
Build on your hard work with bookkeeping that makes you more profitable.
Book a free call with us by visiting our website here.
11 Jan 2024
As a small business owner, it’s crucial that you manage your expenses well. In fact, Fundera found that 20% of all small businesses fail within the first year, so it’s vital that you develop good money management habits right from the very beginning. Small businesses tend to have smaller profit margins, so it’s essential to keep careful control of your costs. Here are five easy tips on how to better manage your expenses so that you can maximise your margins.
- Start Immediately
The majority of businesses incur costs before they officially launch. It’s important to keep a careful track of your expenses before you even open your doors, be they virtual or physical. Even the smallest costs can really add up over time! No business owner wants to pay more tax than strictly necessary, so set yourself in good stead by carefully recording your expenses right from day one.
- Open a Separate Business Bank Account
Opening a separate business bank account makes it infinitely easier to keep track of your spending because it avoids the risk of confusing business and personal transactions. You cannot claim personal expenses as business costs, and such a mistake on your tax return could result in a significant penalty. Furthermore, having a separate business account ensures that you won’t overlook any transactions and end up paying more tax than you should.
- Use Accounting Software
Online accounting software makes it easier to manage your spending. Many programs allow you to upload pictures of your receipts and invoices and then organise them accordingly. This will save you a lot of time and prevent you having to manage a mammoth backlog of records all at once.
Furthermore, accounting software will provide you with a clear picture of your spending and even allow you to understand which costs generate the most significant return on investment. This is actionable data that will allow you to cut costs where necessary and focus more on profit-generating activities.
- Create a Clear Budget
Creating a realistic business budget that you can actually stick to is an important step in managing your expenditure. You will then be able to monitor your performance against this budget and adjust it when necessary.
In order to create a realistic business budget, you must first calculate your income, then determine your costs and work out your profit from these figures. This will tell you how much you can afford to spend and allow you to set a cap on your expenditure. Be sure to review and update your business budget regularly; an outdated budget is of no use to anyone.
- Take the ‘Little and Often’ Approach
Let’s be honest: as a small business owner, bookkeeping is unlikely to be your favourite task. Treat it like a household chore and take the ‘little and often’ approach. Spend a little time each day or week to record your expenses and measure them against your business budget. This will give you an accurate idea of what you’re spending right now and allow you to fix any potential problems before they spiral out of control.
Summary
Conscientiousness is the key to prudent expense management as a small business owner. By being proactive about bookkeeping from the very beginning of your business, you will find it much easier to manage your spending. A clear understanding of where your money is going is crucial if you want to cut costs. Furthermore, by creating a realistic business budget, you effectively devise a roadmap for spending that will make it far easier to make smart decisions when it comes to expenses.
Book a free call with us by visiting our website here.
11 Jan 2024
As a small business owner, you have the power to decide what your priorities are. However, regardless of your goals for the company, there are certain KPIs that should be tracked in order to ensure success. These five KPIs will help give you an idea of how well your company is doing financially and if it’s on track to meet its goals.
What Are KPIs?
KPIs are key performance indicators. This is a way for companies to measure the health of their business by evaluating certain factors, such as increased sales or a decrease in spending.
You can’t track every single possible KPI under the sun – it’s impossible. However, there are some universal KPIs that you need to keep an eye on regardless of your niche and business model.
The following seven KPIs should be used by small businesses to track success. If you’re looking into specific areas that your company could improve upon, these metrics can help you determine what to focus on.
Net Profit
Net profit is the amount of money your business makes after factoring out expenses and other costs. As a small business owner, you need to know whether or not your company is turning a healthy profit on its operations.
It’s important to understand the difference between revenue and profit. Let’s say your business turned over $100,000 last year. If you spent $40,000 then your net profit is $60,000.
However, if you turned over $120,000 but spent $80,000, you still keep $40,000 as profit. More revenue does not always equate to more profit, so it’s important to keep an eye on this figure.
Net Profit Margin
Net profit margin is the percentage of net profits your company makes. This number represents how efficient you are with your finances and whether or not you’re making a healthy amount on each sale. If this figure drops, it could be an indicator that there’s an issue in terms of spending or that revenue increases need to be made.
Let’s go back to the example above.
Again, let’s say that you made $100,000 in revenue and spent $40,000. Your net profit is $60,000, giving you a profit margin of 60%.
Now let’s imagine you made $120,000 in revenue and spent $60,000. Your net profit is still $60,000 but your profit margin has decreased to 50%.
Your net profit margin is a great indicator of how well you’re spending and making money. It can also inform decision making around pricing and marketing.
Quick Ratio
The quick ratio is a number that represents how efficient your company’s liquidity is. It tells you whether or not your business can meet its short-term financial obligations with the assets it currently has on hand.
In this sense, “quick” refers to liquid – i.e., money in checking accounts and easily convertible investments like stocks and bonds.
The Quick Ratio is calculated like this:
(Cash + Marketable Securities + Accounts Receivable) ÷ Current Liabilities = Quick Ratio
A Quick Ratio of 1 or greater is good news for your business because it means you have enough assets available to cover your expenses and keep your company afloat. A number lower than 1 suggests that your business is struggling to meet its obligations and may need to borrow money or liquidate some assets.
Cash-to-Debt Ratio
The cash-to-debt ratio tells you how much liquidity a company has relative to its liabilities. It’s another great indicator of whether or not your business can pay off any debts it might have.
To calculate your cash-to-debt ratio, divide the company’s cash by its current liabilities:
Cash from Operations/Total Debt
This is how long it would take for your business to pay off its current liabilities if it used all of its cash in hand.
You should use your cash-to-debt ratio to help you figure out how much short-term and long-term debt your business can handle.
Cost of Customer Acquisition
As a small business owner, attracting new customers is no doubt one of your primary goals, but how much do you need to spend in order to do so?
The cost of customer acquisition is the amount you spend, on average, to get a new customer. You should use this metric to inform your sales process and marketing strategies because it can give you an idea of how much money you need in order to compensate for all costs associated with bringing customers on board.
Summary
The KPIs small business owners should be tracking to ensure financial success are: net profit, net profit margin, the quick ratio, cash-to-debt ratio, and cost of customer acquisition. These numbers can help you make more informed decisions about your business and to ensure that it’s financially stable.
Book a free call with us by visiting our website here.
11 Jan 2024
Pricing your services correctly is one of the most difficult parts of being a small business owner. On the one hand, you understandably want to price yourself competitively, but you don’t want to sell yourself short, either. Profit, cash flow and confidence are all important considerations when pricing your services, so here are five key steps to help you get it right.
Step 1: Calculate Your Costs
Even if you have a very capital light business, there are always costs associated with running your own business. There are two types of costs: direct and indirect.
Direct costs are the costs that go directly towards providing services for your clients, such as project materials or project-specific software, employee wages and your own wage.
Indirect costs are more general costs that are necessary to run your business, such as:
● Rent
● Internet
● Phone Contract
● Devices
● Marketing costs
● Website
● Accounting services
● Legal services
● Insurance
You need to make sure that you charge your customers enough to cover all of the above expenses and make a profit on top of that.
Step 2: Identify Your USP
Your unique selling point (USP) will help you to price your services appropriately. If you’re competing based on price, then affordability will be the name of the game. However, if your USP is based around quality service or your specific expertise, you will be able to charge significantly more. If your clients are investing in you because you’ll add value to their business, then they will be much less likely to question you on price.
Step 3: Market Research
It’s important to know how much your competitors are charging, because this will tell you how much prospective clients are willing to pay. Seek out your competitors via Google as well as marketplaces such as UpWork and Fiverr. Remember, however, that the latter sites often feature many providers willing to sell themselves short in order to get started. Pay attention to their target customers, level of experience and location.
Remember that if you’re providing something that your competitors lack, you will be able to charge more than they do, so long as you are able to properly articulate this added value.
It’s also a good idea to try and get some feedback from your network or even conduct a focus group to gain insight around pricing.
Step 4: Consider Hourly vs Flat Fees
Some small business owners charge by the hour whilst others prefer flat fees. The correct path often depends on your industry and also your level of experience. If you know exactly how much time a certain project will take you, then a flat fee might be best, whilst if you’re unsure then it may be better to go down the hourly route.
If you’re just starting out, then you may get faster at your work as time goes on. In this case, flat fees make sure that you’re not punished for becoming more efficient!
In order to calculate an hourly rate, consider the amount of hours you want to work per week and multiply that by 52. Then, subtract holiday and sick time to calculate the amount of hours you’ll actually work.
After that, calculate your billable hours – i.e., the amount of hours that directly generate revenue. Billable hours represent time spent on client work, whereas non-billable hours are the ones spent on admin, marketing, paperwork, and the like.
Next, divide your total expenses by your billable hours. This will give you a break-even hourly rate. Then, multiply this figure by your desired profit margin to find out how much to charge per hour.
Conclusion
After reading this blog post, you should be able to calculate the cost of your services and figure out whether hourly or flat fees make the most sense for your small business. Remember that good quality clients will be willing to pay a fair price for a great service, so be confident about the value that your small business adds and don’t sell yourself short.
Book a free call with us by visiting our website here.
4 Jan 2024
Introduction
Running a small business can be tough – there are many challenges that small business owners face daily. However, maintaining accurate and consistent financial records doesn’t need to be one of them – and it’s a great way to help your business grow. Bookkeeping is the area of accounting that deals with recording financial transactions, and it can play a vital role in the success of your business. In this blog post, we will discuss five ways bookkeeping can help your small business grow.
Track your finances
One of the primary reasons to keep accurate financial records is to track your finances. With bookkeeping, you can see how much money is coming in and where it’s going. This will help you make informed decisions about your business’s future. You can look at your financial statements and easily identify trends, such as increasing expenses or declining profits. This information will enable you to adjust your business strategy accordingly.
Manage cash flow
Cash flow management is an essential aspect of running a successful business. Without sufficient cash flow, your business may not survive. Bookkeeping enables you to track your receivables, payables, and all other financial transactions. You can also forecast your cash flow based on your current financial position, helping you to avoid shortfalls in the future.
Make informed decisions
With accurate financial records in place, you can make informed decisions about your business. You can analyze your financial statements, identify areas that need improvement, and
implement changes that will help your business grow. For example, if you identify that your expenses are increasing, you can explore ways to cut costs. Alternatively, if you notice that your sales are declining, you can develop new marketing strategies to attract more customers.
Prepare for tax season
As a small business owner, preparing for tax season can be stressful. However, with bookkeeping, you can simplify the process. By keeping accurate and organized financial records, you can file your taxes quickly and accurately. This will save you time and reduce your stress levels. Additionally, you can take advantage of tax deductions and credits that you may be eligible for, reducing your tax liability.
Plan for growth
Finally, bookkeeping can help you plan for the growth of your business. By tracking your finances, you can identify areas that are performing well and invest in them further. Additionally, you can analyze your financial statements to identify areas of your business that need improvement. By doing so, you can make adjustments to your plans and strategies to ensure your business grows in a sustainable and profitable way.
Conclusion
In conclusion, bookkeeping is essential for small business owners who want to grow their businesses. By tracking your finances, managing cash flow, making informed decisions, preparing for tax season, and planning for growth, you can build a successful and profitable business. Accurate financial records can help you identify opportunities, avoid risks, and make strategic decisions that will benefit your business in the long run. If you haven’t already invested in bookkeeping, now is the time to do so. Your business’s success may depend on it.
Are you ready to take your bookkeeping to the next level? Book a free call with us by visiting our website here.
